Outsource it if your office cannot name one person for each step. Keep it in-house if you can. Compare the whole job, not just the print price.
Reviewed October 17, 2026
List the steps, then name an owner
For an in-house mailing, write down the steps: approve the customer file, pick the safety piece, prepare envelopes, mail the batch and file the result. Put a name beside each one. Then add up staff time and supplier quotes. A savings claim needs your own numbers.
The published Propane Safety Pro service gives you a concrete list to compare:
- It prints the safety brochure. Propane Safety Pro mailing service
- It stuffs the envelopes and applies the labels. Propane Safety Pro mailing service
- It mails the prepared notices. Propane Safety Pro mailing service
- You can get a mailing confirmation for your customer file. Propane Safety Pro mailing service
Those are four jobs off your calendar. Someone at your company still has to approve what goes out and sort out account questions.
Settle three questions at the handoff
Which list is approved? Who signs off on the wording? Who closes the file afterward? Those are your choices. A mail provider does not make them for you.
If you outsource, ask the quote to spell out anything beyond the published scope. If you stay in-house, give the work a calendar slot and a backup owner. A low print price does not tell you who will finish the job.
Questions and answers
Can we outsource the envelopes and still keep oversight?
Yes. Keep list approval and file review on your own checklist. The question is who handles each step, not whether your office does it all.
About Bill Stomp
Bill Stomp built Propane Safety Pro. He is a war veteran who ran over 87 propane branch offices across 12 states, and he has helped more than 200 propane companies improve their profits, sales, safety and operations.
Next step
Want the printing, stuffing, labeling and mailing off your office list? Get a Duty to Warn quote for your propane company.
General information, not legal advice.