Tank Spotter Turns the Look Your Crew Already Takes Into Proof.
What is safety proof? It is a record your office can find and review: who did the work, where and when it happened, what they found, and what still needs follow-up. The Propane Safety App records field work. Your safety manuals set out the procedures your crew follows.
Use the safety proof checklist · See the safety manuals
- No more paper tickets riding home wet in the truck.
- Works with no cell signal — syncs when the truck's back in range.
- One tap pulls the file when an inspector or your insurer asks to see it.
Can the office use the record? A safety proof checklist
Pick one completed job and have someone in the office find it without help from the person who entered it. Use these checks to review the file. They are office review prompts, not instructions for doing field work or a list of every legal requirement.
Before marking the review complete: write down the job ID, reviewer, review date, missing items and who owns each next step. Use your company's approved record system. Ticks on this page are temporary and are not saved or sent.
You can print this page using your browser's Print command. Keep private job details in your own files. This checklist does not establish compliance, promise insurance savings or guarantee a complete record.
Manuals and field records do different jobs
A Policies & Procedures manual sets out your written program. Completed job records show what the crew documented. Buying a manual or an app does not show that a procedure was followed. Have your safety lead check the form against your current procedure.
Browse safety manuals · Read more safety and recordkeeping answers
Ask to walk through one sample job using this checklist. The demo request is separate from this checklist; it does not request a checklist PDF or enroll you in a follow-up series.
The Propane Safety App
No more clipboards…
Document all work on your smartphone or tablet.
Introducing Safety Pro’s Safety App for the compliance paperwork a driver has to finish at the truck. Drivers, Technicians, Managers can ditch paperwork and do everything on their smartphone or tablet in less time and in a way that never gets lost and is easy to read plus everything gets auto-checked for improved accuracy and insta-reported to the office saving time and effort.
The work happened. Proving it is where companies get hurt.
Your driver checked that tank. He looked at the regulator, the valve, the set-up, the hose. He does it 25 to 30 times a day and it takes him about thirty seconds. Then what?
Then it rides around in the truck on a paper ticket that gets rained on. Or he keeps it in his head and tells a busy office person at five o'clock, along with nine other things.
No inspector asks whether you did the work. He asks to see it. So does your insurer. So does the attorney on the other side.
That is the whole job of this app. It rides along inside that same thirty seconds — the look he already takes comes back as a record with a date, a photo, a location and a signature on it. No extra stop. No extra step. Nothing new to remember at five o'clock.
4 Step Process
1. Download App
2. Enter Data
3. Discrepancy Management
When the app flags a problem, who in your office makes sure someone takes the next step? Use the flag follow-up ownership guide in a demo: review a sample flag with a named manager, a next-step owner and a backup. Confirm what each person does; do not assume built-in escalation, automatic assignment or guaranteed closure.
4. Repeat
Who stands behind this app
The Propane Safety App is Tank Spotter's safety pillar. Same app, same records. That matters here, because the people below put their name on Tank Spotter.
Insurance professionals.
Insurance professionals at Aegis, Nationwide, and eMaxx Assurance Group have recommended TankSpotter to propane operators they work with.
That recommendation covers the safety pillar — the inspection and documentation side of the work.
Independent safety consultants.
Review the published modules against the work your team needs to record. In a demo, ask to see an inspection record, photo proof and Duty to Warn documentation.
What we do, and what we don't
We do the paperwork. Trainers do the training.
If your crew needs classroom hours or a skills evaluation, use a trainer — and we are glad to point you at good ones. What we build is the record underneath it: the inspections, the refresher dates, the manuals, the file you hand somebody when they ask.
Your trainer runs the classroom. This app runs the paper trail.
Get a demo · Or call 610-228-0887 and ask for Bill.
Eliminate Field Errors
1. Instant feedback and Auto Verification identifies field errors to users while they are at the job site.
2. Over 1000 Safety and Operations videos provide Remote Coaching of critical code and proper field operational info.
3. Auto Verification also reports any field deficiencies to management while the field user is on site reducing callbacks and potential catastrophic incidents
Look Professional
Finally an easy to use forms, documents and inspections with your Logo easy to read for your customers and staff
Automated Management and Filing
Field work is summarized for you so you can pull reports in seconds and eliminate clerical filing and paperwork
At the end of the day, which completed jobs still have no safety record to review? Use the daily dispatch record checklist in a demo to compare a sample assigned-job list with the records received. Separate a rescheduled job from completed work with missing paperwork. Ask the provider to show what the reports contain; do not assume automatic matching or missing-record alerts. For urgent findings, use your existing immediate-response process without waiting for the daily review.
Does the app save office time or move work to drivers? Use the office-time measurement guide to compare matched review, filing and lookup tasks before and during a trial. Count driver entry and corrections too; keep setup and coaching time separate. A demo is not a representative trial or evidence of measured savings.
More Than Any Propane Mobile Solution
Some of the 65-plus modules include:
- Safety inspections
- Tank/Cylinder Inspections and Tank Management
- Interruption-of-service inspections
- Duty to Warn documentation
- Cathodic protection inspections
- Photo documentation
- Monthly meter creep test & hose inspection
- Sales Agreements
- Liability Releases
- Service Work Orders
- Training records and refresher tracking
- Unsafe condition reporting
- A complete scheduling system
- Customer 360 onsite look at all prior work at a given location
- Service or Sales Invoice Creater
Before issuing crew logins, bring your proposed driver and office roles to a demo and use the employee-access checklist to test one action each role should be allowed to take and one you want blocked.
Could a replacement understand the last visit without calling your usual technician? Use the replacement-technician history review: ask a second technician to find a sample site history, separate the earlier visit from today's assigned job and name who answers an open question. Prior records do not prove current conditions, qualification or permission to do work.
Common questions
- What is a propane driver safety app?
- Which Propane Forms Should We Move Into a Safety App First?
- How Should Dispatch Match the Day's Work to Propane Safety App Records?
- How Do We Check a Safety App Form Against Our Propane Procedures?
- How Do We Measure Whether a Propane Safety App Saves Office Time?
- What Happens to Old Paper Records When We Switch to a Propane Safety App?
- Who Owns Follow-Up When a Propane Safety App Flags a Problem?
- Should Propane Drivers Use Personal or Company Phones for a Safety App?
- How Do We Pilot a Propane Safety App Before a Companywide Rollout?
- How Can a Replacement Propane Technician Review a Site's Past Work?
- How Do We Test Employee Access Before Launching a Propane Safety App?
Customer notices and operator records
Check which requirements apply to your system before changing a notice or documentation procedure.