A Virginia propane company's written plans fall into three piles: company policies, a DOT security plan, and facility operating records. Which state rules apply depends on where you operate and what work you do. The DOT security plan is a separate question; you need one only where 49 CFR 172.800 applies. Below are the official Virginia sources and the questions to settle before you order a manual.
Virginia rules and sources
Virginia’s 13VAC5-52-580, Section 6101.1, ties LP-gas storage, handling, transportation and related equipment to the state fire-code chapter and NFPA 58. Section 6101.2 addresses operational permits for locations where a permit is required. Confirm the permit status and any applicable exception with the fire code official before treating a location as ready for service.
Put the location’s permit record, the work done there, equipment changes and the official’s directions on the form, and we write your policies around them. A location permit does not answer the federal DOT-plan question. This guide does not name the NFPA 58 edition, local amendments or permit conditions for your site; the fire code official confirms them before a procedure changes.
Training rules are covered separately in propane training requirements in Virginia; training guidance does not establish which written plans your operation needs.
DOT security plan: only where 49 CFR 172.800 applies
Check your material, quantity and transportation activity against 49 CFR 172.800. State location and truck capacity alone do not determine applicability. Not sure where your trucks fall? Call us and we will walk through the DOT line with you.
For covered operations, 49 CFR 172.802 addresses the risk assessment, personnel security, unauthorized access and en route security. Where 49 CFR 172.800 applies, the plan needs a review at least once a year and an update when circumstances change. Have a plan from years ago? Send it and we will tell you what is stale.
We write the DOT Hazmat Security Plan around those four areas, from the same form. A company policy manual, state permit or training record does not replace this plan when it is required.
Written policies should describe the work your company actually does
You do not need to sort your binders first. You fill out one form about your plant, trucks, crew and how you run. It takes about an hour, with no site visit and no meetings. We write the manual around deliveries, tank work, plant transfers, leak calls, training and recordkeeping as your crew actually does them. If we need one more thing, we call you.
The Policies & Procedures manual is the company rulebook written from your operating information. Propane Safety Pro was built by a propane operator who ran 87 branch offices across 12 states. The manual is distinct from a federal DOT security plan and a facility Operations & Maintenance manual. Not every plan named on this page is required by Virginia law.
Get the written plans off your desk
- Tell us your state and what your crew does. We will tell you which written plans you should have and which ones are missing.
- Need the DOT security plan too? We build it from the same form.
Or call 610-228-0887.
Questions before you order
Does a Virginia location permit settle the federal DOT-plan question?
No. Confirm location permits with the fire code official. The DOT-plan question is separate; call us and we will walk through it with you. A permit record and a DOT security plan serve different purposes.
Does buying a manual make a propane company compliant?
No. A manual is a document. The company must verify applicable requirements, implement its procedures, train the people who use them and maintain the records. This guide does not determine compliance.
Do I have to gather everything before I call?
No. Tell us what your crew does; the form takes about an hour. The document-gathering checklist is there if you want a head start. The checklist does not determine state requirements or replace a site-specific review.
Or call 610-228-0887.
General information, not legal advice. Sources checked November 8, 2026; rules can change. Site-specific requirements and unknown adoption details require confirmation with the responsible authority. A manual purchase does not establish training, implementation or compliance.